When two important photo shoots happen on the same day, as it was in the case of this year’s the banquet for our university’s graduating athletes and the university graduation party, production planning and efficiency of operation become tremendously important. My associate Armando is very skillful in planning and running shoots like this, and over the past few years I have benefited tremendously from his experience by being able to experiment with new shooting styles, lighting setups and workflows, while having the safety net of his expertise in case the experiments would not yield desired results.
With the two events happening back-to-back, we had to exercise economy of motion in terms of the setup and logistics. Fortunately, we had enough studio flashes, light stands and light modifiers to set up three photo booths at the same time. We started by preparing the setup for the graduation party and then moved to the banquet location a couple of city blocks away, where each of us was running a separate photo booth for different parts of the ceremony. In between the mandatory portraits of the award recipients, we were able to take candid shots of the students, speakers at the podium, eat dinner and pack up the gear when the work at one of the booths was finished.
Overall, this year, we managed to balance the efficiency with being able to enjoy the events themselves. Of course, this would not have been possible without the help of six additional friends, who came out to help with the graduation party shoot. They did everything from taking the actual photos to managing the crowd of students of various degrees of sobriety. During the banquet, which was a formal event running according to a tight script, the crowd control aspect was naturally taken care of.
It was a long night, but as usual, the interaction with the students outside of classroom, their youthful energy and enthusiasm about our photography left us with a positive feeling.
